Email Redaction
Software & Tools
Email redaction software with smart search, pattern matching, bulk redaction and full audit trails — purpose-built for educational institutions, FOI officers, and organisations needing secure, efficient document processing at scale.
Search & Redact
Search your entire email archive for names, phrases, or patterns. Preview all matches, then bulk redact with a single click.
Bulk Redaction Made Simple
Find and redact sensitive information across thousands of emails instantly. No more manual searching through each email individually.
Key Features
Search across all emails instantly
Preview matches before redacting
Bulk redact with one click
Case-sensitive matching option
Whole-word matching for precision
Duplicate Detection
Upload a Sent folder and an Inbox, or two overlapping archive exports, and RedactBox finds the duplicates automatically — cleaner exports without inflated page counts.
Cleaner Exports, Fewer Pages
Finds duplicate emails across uploaded files automatically using each email's Message-ID header. Review groups in a wizard, pick which copy to keep, and exclude the rest from export.
How It Works
Cross-file detection using Message-ID — accurate, not fuzzy
Three keep strategies: Smart pick, Keep newest, or Keep oldest
Review groups in a 3-step wizard or resolve inline
Dismiss groups with an Undo at any point
Resolved duplicates excluded from every export
Specialised Capabilities
Core features designed to streamline your email redaction workflow
Highlight to Redact
Highlight text in any email to instantly redact matching text across your entire archive. Choose to redact in the current email only or apply across all emails with matching content.
Project Sharing & Collaboration
Invite colleagues to a project by email and choose their access level. Editors redact alongside you, viewers review for free, and real-time presence shows who is working on what. A Professional capability.
Email Triage & Organisation
Sort, categorise, and identify relevant emails from large datasets with our specialised triage system designed for GDPR compliance and information requests.
GDPR-Compliant Email Processing
UK and EU secure hosting ensures GDPR compliance for educational and public sector organisations processing sensitive email data and redaction workflows.
In-Depth Feature Details
Discover the powerful capabilities that make RedactBox the professional choice for email redaction
Advanced Triage Workflow
Our triage system is designed to handle large volumes of emails efficiently, reducing the administrative burden of processing information requests.
Key Capabilities
Bulk selection tools for faster processing of similar emails
Search emails to redact specific emails quickly
Progress tracking across sessions with auto-save functionality
View emails as they were in the original client
Duplicate Detection & Cleanup
The same email often appears in multiple .mbox, .pst, .eml, or .msg files when you export overlapping date ranges or combine Sent and Inbox folders. RedactBox finds those copies automatically and gives you a wizard to review and remove them — without touching the copy you want to keep.
Key Capabilities
Cross-file detection using Message-ID — accurate, not fuzzy
Three keep strategies: Smart pick (most complete copy), Keep newest, or Keep oldest
Review groups in a 3-step wizard or resolve inline from the email row
Dismiss groups you don't want to act on, with an Undo at any point
Resolved duplicates are automatically excluded from every export
Precision Redaction Interface
Our redaction tools are designed specifically for email content, with specialised features for handling sensitive information in message threads.
Key Capabilities
Highlight-and-click redaction for fast processing
Word recognition to redact same words or phrases across emails
Redactions saved to projects so you can come back later
Quick undo action with each redaction to streamline redaction
Project Sharing & Team Collaboration
Redaction is rarely a one-person job. Share a project with colleagues, choose what each person can do, and work the same review together — with live presence so nobody redacts over each other.
Key Capabilities
Invite colleagues to a project by email and set their access level
Editors redact, triage, upload, and export alongside you
Viewers can open and review the project, free with any RedactBox account
Real-time presence shows who is in a project and which item they are on
Transfer ownership to hand a project over to a colleague
Sharing is a Professional capability — editors need their own Professional subscription
Export Tools
Create professional PDF outputs that keep the formatting of the emails but include the redactions.
Key Capabilities
Simple email conversion to PDF
Batch export capabilities for large datasets
Set multiple file names for exported PDFs that make it easy to find them
Convert Emails to PDFs without redacting
Tailored for Your Industry
Specialised tools for education, legal, and business professionals handling sensitive email redaction
Education Sector
Subject Access Requests (SARs)
Tools specifically designed to help educational institutions comply with data protection regulations when processing Subject Access Requests.
- Streamlined workflow for educational data processing
- Guidance on sensitive educational data handling
- Quicker overview of counts of emails from simple statistics
Administrative Time-Saving
Features that reduce the administrative burden on staff handling information requests in busy educational environments.
- Bulk actions to save time
- Quick triage for prioritising urgent requests
- Efficient handling of common educational scenarios
- Streamlined administrative workflow
Business & Organisations
Legal Discovery Support
Tools designed for efficient processing of emails during legal discovery and disclosure proceedings.
- Bulk redaction of business information
- Information classification options
- Consistent handling of confidential business data
Client Confidentiality
Features to protect client information when processing email archives for business purposes.
- Client information identification
- Relationship data protection
- Business context sensitivity
- Confidentiality preservation tools
Ready to transform your
email redaction process?
Join educational institutions, government agencies, and organisations who trust RedactBox for efficient, compliant information request handling.
What You Get
Free tier available
No credit card required
Full feature access
GDPR compliant