Redact as a team, on the same project
Invite colleagues to a redaction project by email, set editor or viewer access, and work the same archive together in real time. Built for SAR, DSAR, FOI and eDiscovery teams that split large reviews across people.
Up and running in three steps
Sharing is on Professional. Invite your colleagues, choose what each person can do, and start working the same archive together.
1
Invite by email
The project owner invites colleagues by email address. Each person must already have a RedactBox account — a free one is enough to view.
2
Choose access
Set each person as an editor or a viewer. Editors do the work; viewers open and review read-only. Change or remove access at any time.
3
Collaborate
Everyone works the same archive. Split a large SAR or FOI review across the team and see who is doing what, live.
Editor or viewer — you decide
Give each colleague exactly the access they need. Reviewers can look without changing anything; redactors do the work.
Editor
Needs their own Professional subscription. Can do the full redaction workflow.
Redact emails and documents
Triage and status-tag the archive
Upload new files to the project
Export ZIP and PDF outputs
Viewer
Free with any RedactBox account. Read-only access to open and review the project.
Open and read every item in the project
Review redactions and triage decisions
No redact, triage, upload or export
Ideal for DPOs and reviewing colleagues
Everything a team needs to share the load
Editor access
Editors can redact, triage, upload and export. Each editor needs their own Professional subscription to do the work.
Viewer access
Viewers open and review the project read-only — no redact, triage, upload or export. Free with any RedactBox account.
Real-time presence
See who is in a project right now and which item each person has open, so two people never redact the same email twice.
Transfer ownership
Hand a project over to a colleague when responsibilities change. The previous owner stays on as an editor.
Built for teams
Add up to 20 collaborators per project. Bring records, legal and DPO colleagues into the same workspace.
Compliant by default
UK / EU hosting and a full audit trail across every collaborator — who redacted what, and when, stays on the record.
Where shared projects pay off
Subject Access Requests (SAR / DSAR)
Split a large mailbox across your records team. One person triages, another redacts, and the DPO reviews as a viewer before release.
Freedom of Information (FOI)
Bring the team that holds the knowledge into the same project. Subject-matter colleagues review read-only while a redactor applies the exemptions.
eDiscovery and disclosure
Divide a custodian export between reviewers and give counsel viewer access to check the work without changing it.
Multi-academy trusts and shared services
Hand a project between schools or teams as a request moves through them — transfer ownership without losing the history.
Frequently asked questions
Who can share a redaction project?
The project owner needs a Professional subscription to share a project. Once shared, they can invite colleagues by email and choose whether each person joins as an editor or a viewer.
Do colleagues need a RedactBox account to be invited?
Yes. You invite colleagues by email, and they must already have a RedactBox account — a free account is enough for viewer access. If the email address has no account, the invite is rejected, so create the account first.
What is the difference between an editor and a viewer?
A viewer can open and review the project read-only — they cannot redact, triage, upload or export, and viewer access is free with any RedactBox account. An editor can redact, triage, upload and export, and needs their own Professional subscription to do so.
Can we work on the same project at the same time?
Yes. Real-time presence shows who is currently in a project and which item each person has open, so a team can split a large SAR or FOI archive without treading on each other. A project supports up to 20 collaborators.
Can I hand a project over to a colleague?
Yes. The owner can transfer ownership of a project to a colleague. The previous owner becomes an editor on the project, so the work and history stay intact.
Bring your team into the project
Sharing is on Professional. Invite colleagues by email, set editor or viewer access, and split the redaction work across your team.