What is a redaction word list in RedactBox?

A reusable list of names, IDs, codes or phrases that you want to redact across every email and document in a project. Build it once in the project, then apply it as often as you need — every match is redacted in a single pass with a full preview first.

Can I upload a list from a .txt or .csv file?

Yes. Word lists can be typed in directly or imported from .txt or .csv files. One term per line for plain text; CSVs are read as a single column. Useful when HR or records teams have already maintained a list of staff names, pupil names or employee IDs in a spreadsheet.

Are lists shared across projects?

Word lists are scoped to the project they were created in — that keeps each project self-contained for audit purposes. To reuse a list on a new project, export the source .txt or .csv and import it into the new project.

Can I combine multiple lists in one redaction run?

Yes. Most teams keep separate lists for staff names, employee IDs and internal codes, then run them together against the project in a single pass. Combine as many as you need.

Does the audit trail capture which list a redaction came from?

Yes. Every redaction made via a word list is tagged in the audit log with the list name and the matched term, so you can defend the decision after the fact.

Saved Word Lists

Hundreds of redactions in one click

Build a redaction word list inside your project — type terms in or upload a .txt or .csv. Apply every match across every email and document in a single pass, with a full preview and an audit-tagged log.

Get Started Free See all features

Built for teams that redact the same things every week

Lists live inside the project so every audit picture is self-contained. Bring your own from a CSV, or build one in seconds from scratch.

Build a list inside any project

Type terms straight in, or paste them. Each project keeps its own lists, so the audit picture for each request is self-contained.

Import from .txt or .csv

Already maintain staff names or employee IDs in a spreadsheet? Upload the file — RedactBox imports it as a list in seconds.

One-click apply

Pick a list, preview the matches, run. Every match across every email and document is redacted in a single pass.

Multiple lists per project

Keep PII, internal terms, third-party identifiers and FOI-exempt phrases in separate lists. Combine them on the same run.

Tag and categorise

Label each list by purpose — SAR PII, FOI Section 40, eDiscovery privilege — so the right one is easy to find.

Audit-tagged

Every redaction made from a list is recorded in the audit trail with the list name and matched term.

Where saved lists pay off the fastest

SAR / DSAR teams with a known set of staff to redact

Drop your existing staff-names CSV in, run it against the requester archive, and clear the bulk of the work in one pass. Spend the rest of the time on the judgement calls.

FOI responses with section exemptions

Build separate lists for Section 40 (personal data), Section 31 (law enforcement) and Section 36 phrases. Apply per exemption — every redaction tagged in the audit trail.

Education records teams

Import a list of pupil names or staff names from your MIS export. Apply across every records request that lands on your desk.

Legal and eDiscovery

Privilege phrases, witness names, custodian identifiers — type them in or import from a CSV and run against every disclosure batch in the matter.

Bring your own list. Or build it in seconds.

Start with a free account, drop a .txt or .csv into your project, and clear the bulk of your redaction work in a single pass.

Get Started Free

Hundreds of redactions in one click

Build a redaction word list inside your project — type terms in or upload a .txt or .csv. Apply every match across every email and document in a single pass, with a full preview and an audit-tagged log.

Built for teams that redact the same things every week

Lists live inside the project so every audit picture is self-contained. Bring your own from a CSV, or build one in seconds from scratch.

Build a list inside any project

Type terms straight in, or paste them. Each project keeps its own lists, so the audit picture for each request is self-contained.

Import from .txt or .csv

Already maintain staff names or employee IDs in a spreadsheet? Upload the file — RedactBox imports it as a list in seconds.

One-click apply

Pick a list, preview the matches, run. Every match across every email and document is redacted in a single pass.

Multiple lists per project

Keep PII, internal terms, third-party identifiers and FOI-exempt phrases in separate lists. Combine them on the same run.

Tag and categorise

Label each list by purpose — SAR PII, FOI Section 40, eDiscovery privilege — so the right one is easy to find.

Audit-tagged

Every redaction made from a list is recorded in the audit trail with the list name and matched term.

Where saved lists pay off the fastest

SAR / DSAR teams with a known set of staff to redact

Drop your existing staff-names CSV in, run it against the requester archive, and clear the bulk of the work in one pass. Spend the rest of the time on the judgement calls.

FOI responses with section exemptions

Build separate lists for Section 40 (personal data), Section 31 (law enforcement) and Section 36 phrases. Apply per exemption — every redaction tagged in the audit trail.

Education records teams

Import a list of pupil names or staff names from your MIS export. Apply across every records request that lands on your desk.

Legal and eDiscovery

Privilege phrases, witness names, custodian identifiers — type them in or import from a CSV and run against every disclosure batch in the matter.

Hundreds of redactions in .css-7iy1e8{background:linear-gradient(135deg, #0072F5 0%, #00C2FF 100%);-webkit-background-clip:text;-webkit-text-fill-color:transparent;-webkit-background-clip:text;background-clip:text;display:inline-block;}one click

Build a redaction word list inside your project — type terms in or upload a .txt or .csv. Apply every match across every email and document in a single pass, with a full preview and an audit-tagged log.

Built for teams that redact the same things every week

Build a list inside any project

Import from .txt or .csv

One-click apply

Multiple lists per project

Tag and categorise

Audit-tagged

Where saved lists pay off the fastest

SAR / DSAR teams with a known set of staff to redact

FOI responses with section exemptions

Education records teams

Legal and eDiscovery

Bring your own list. Or build it in seconds.

Hundreds of redactions in .css-7iy1e8{background:linear-gradient(135deg, #0072F5 0%, #00C2FF 100%);-webkit-background-clip:text;-webkit-text-fill-color:transparent;-webkit-background-clip:text;background-clip:text;display:inline-block;}one click

Build a redaction word list inside your project — type terms in or upload a .txt or .csv. Apply every match across every email and document in a single pass, with a full preview and an audit-tagged log.

Built for teams that redact the same things every week

Build a list inside any project

Import from .txt or .csv

One-click apply

Multiple lists per project

Tag and categorise

Audit-tagged

Where saved lists pay off the fastest

SAR / DSAR teams with a known set of staff to redact

FOI responses with section exemptions

Education records teams

Legal and eDiscovery

Bring your own list. Or build it in seconds.

Hundreds of redactions in one click

Hundreds of redactions in one click